BOOKING & PAYMENT TERMS
- An initial deposit (20% of trip cost per person) is required to secure your place
- Final payment due in full 120 days prior to departure
- For bookings within 120 days of departure, full payment is required at time of booking (by the end of October in the case of this voyage)
- Required forms for all passengers are due 30 days prior to departure. (January 29th in this case)
- For bookings within 30 days of departure, forms are due within 2 business days
- Please note that bookings are not considered fully confirmed until all funds associated with the booking are fully paid and all required forms are received.
PAYMENT METHODS
Payments can be made by bank account transfer or credit card. If paying by credit card a surcharge may apply.
ADDITIONAL ITEMS
If the expedition has an Adventure Option, a non-refundable 20% deposit is required to confirm space on certain adventure options such as camping and kayaking. Final payment for adventure options is due with final payment 120 days prior to departure.
NAME CHANGES
Any changes to a booking (eg. name changes, departure changes, etc) after deposit is received is subject to a minimum US$100 fee, assessed at the discretion of Polar Latitudes.
CANCELLATIONS
All cancellation requests must be received in writing.
- Reservations canceled 181 days or more prior to departure are subject to a USD1,000 per person cancellation fee
- Cancellations 180 days to 121 days prior to departure are subject to deposit forfeiture
- Reservations canceled 120 days or less prior to departure are subject to full fare forfeiture
- In cases where payment or required forms are late, we reserve the right to treat the booking as canceled by you. If you are on a charter voyage or special interest voyage charter or group, or if you have transferred from an earlier season, please refer to your individual terms and conditions sent out during the booking process.
MANDATORY
- Mandatory Travel Insurance is required with a minimum of US$150,000 coverage in case of evacuation and repatriation.
- Cancellation coverage included in your policy is highly recommended.
HEALTH & SAFETY
- COVID-19 Currently, there are no COVID vaccination requirements to board the ship based on the World Health Organisation or Argentinian’s requirements.
- GENERAL: Polar Latitudes places the highest value on the safety of their clients and staff. As such they maintain strict health and safety protocols prior to boarding and throughout their operation. All passengers will be required to comply with all safety protocols as well as with all local, national, international, and industry laws, rules, regulations and protocols, and to provide proof of same prior to embarkation. Additionally, they may require passengers to undergo health screenings or other precautions prior to embarkation, and/or enhanced safety protocols onboard. Should a passenger fail, refuse, be unwilling or unable to comply, they must deny boarding, or if a passenger has already boarded, they insist the passenger disembark, and as circumstances dictate, they may invoke standard cancellation terms.